1. An Introduction to Binding
2. Choosing the right Shredders
3. Air Conditioners & Dehumidifiers
4. Office Chair Mats
5. Choosing the Correct Screen Filters
6. Different types of Noticeboards
7. Envelopes Explained
8. Know more about Archival Filing
9. Choosing the right Suspension Files
10. Choosing the right Footrests
11. Office Furniture explained
12. Wireless Networking
13. CDs, DVDs and Diskettes
14. Securing your Computer
15. How to Choose the Ideal Projector
1. An Introduction to Binding
You can give your documents a professional finish by using a professional binding system. There are a number of systems to choose from, each offering different benefits. Below is the helpful introduction to binding to find the right system for you.
Binding Machines
Available in manual or electric versions. Electric machines make punching easier but the punch capacity is generally a bit lower than with manual machines. Dual-function machines allow both plastic comb and wire binding. Smaller machines are perfect for personal desktop use, whilst bigger binding machines with higher capacity are preferable for central office use.
For Manual or Electric Comb Binders click here.
For Electric Wire Binders click here.
Comb and Wire Binding
Plastic Comb Binding - The most popular and economical method of binding, which offers you the chance to create individual professional documents from a wide variety of colours, textures and sizes. The documents lie flat for easy reading and copying. Click here for Comb and Wire Binding
Wire Binding - Enables you to create in your own office the same durable, elegant look that is used by professional printers. Documents open 360' and have a modern, contemporary look. Click here for Wire Binders.
Combs and Covers - Available in different sizes and a wide variety of colours, enabling you to create your own look to documents. Click here for Combs and Covers.
Coil Binding - Innovative and stylish, this is one of the most exciting binding styles used today. The bright coil holds its shape well and bounces back if compressed, making it ideal for posting. Coil bound documents demand immediate attention and open 360'. Click here for Coil Binders.
Strip Binding - SureBind is a totally secure, tamper-proof binding method, ideal for legal or confidential documents. Pages are locked into pace by welding two halves of the strip together. VeloBind enables users to produce prestigious-looking documents for a budget price.
Thermal Binding - The simple and fast solution for perfectly bound documents. Thermal binding allows you to create a professional finished look without punching holes into your document. Click here for Thermal Binders.
GBC Clickbinding - Not only does this binding system produce elegant documents, it also provides the greatest flexibility. You can quickly click open, add or remove and reclose any document a often as you like. Click here for GBC Clickbinding Binders.
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2. Choosing the Right Shredders
Shredders - Choosing the right Shredder
When buying a shredder it is paramount to know
Where will the shredder be used?
What cut type do you require?
If the shredder is for personal use than they are ideal for home use. Personal shredders are also ideal for 1-2 users. Typically designed for under the desk use. Typically personal shredders are ideal to shred 20-50 sheets a day.
Office shredders are ideal for shared use in an office environment with 3-10 users. Office shreders are typically designed to shred 50-100 sheets a day. Shredding should not be for continuous use.
Commercial shredders are centralised machines for use of over 10+ users. These shredders are shared in the office environment for continuous shredding.
Ribbon Cut (also know as strip cut) shredders provides conventional everyday security by shredding paper into unreadable strips.
Confetti Cut (also know as cross cut) shredders, shreds paper into small confetti-like pieces providing higher security and reducing bulk waste.
Security of a shredder is measured by DIN Level. The higher the number the smaller the paper is cut.
DIN LEVEL 1 - Basic (Ribbon / Strip cut) +6mm sizes
DIN LEVEL 2 - Everyday (Ribbon / Strip cut) 3.9mm-6mm
DIN LEVEL 3 – Confidential (Confetti / Cross cut) 4 x 50mm – 2 x 50mm
DIN LEVEL 4 – Sensitive (Confetti / Cross cut) 2 x 15mm
Mercury - NEW Innovative Anti-Jam Shredders
Shredders that think for themselves. Paper jams, aanoying aren't they? Mess on the floor and hours wasted unblocking them. Not any more. Revolutionary New Mercury Technology from Rexel stops all that.
The Bright Red lit paper entry warns you whether you are trying to shred too much in one go. Red light means stop, too much paper!.
Green light and you're OK to go - no risk of jamming. That means no more fiddling around trying to clear the jam or wasting time picking up the mess left behind.
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3. Air Conditioners & Dehumidifiers
As we learn and understand more about the side effects of living with pollution, we strive to improve the quality of the air we breathe.
Air purification and conditioning can significantly improve the quality of the air we breathe indoors. Filters and ionizers can trap and help remove the common pollutants like dust, carbon particles from car exhausts, smoke, pollen, some bacteria, mould spores, animal dander and other microscopic irritants from the sir. Refrigerated cooling and dehumidifiers reduce the water in the air making it harder for many pests to grow. Mould spores and dust mite debris are two obvious allergens that are controlled in a drier environment.
Air treatment products can create a cleaner, healthier, fresher, more pleasant and consequently more productive working environment.
What is refrigerated air conditioning? Air conditioning works like your refrigerator which removes heat continuously from the cabinet and discharges it into the kitchen. An air conditioner works by removing the heat and moisture from where it is unwanted, through an open window or vent in the glass or wall, so you feel cooler and drier.
Dehumidifiers are used to keep humidity levels low without losing costly heat in the autumn and winter months. They work like an air conditioner but, instead of sending the heat outside, the air is dried and heated slightly so existing heat is supplemented but not lost.
In offices, computer screens, copying machinery and general pollution all act to unbalance the proportion of negative to positive ions in the air. An ionizer creates and delivers protective negative ions into the air which neutralise the positive ions and charge pollutant particles negatively so that they are attracted out of the air to earth.
Click here for Air Conditioners and Air Humidifiers
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4. Choosing the Right Office Chair Mats
Why use a chair mat or floor protection mat?
Dependant on the type of flooring, a carpet mat will have friendly grippers for maximum hold, a hard floor mat will be smooth backed which stops from slipping.
Click here Chair Mats
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5. Choosing the Right Screen Filters
When selecting a screen filter you need to consider, the size of your monitor screen. Use the diagonal measurement of your screen to determine the correct size of screen filter required.
The type of monitor you have – there are two types; either the traditional CRT monitor or the new TFT LCD flat screens. Within our range there are filters that are suitable for both types of screens. Frameless privacy filters can also be used on laptops.
Click her for Screen Filters
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6. Choosing the Right Office Noticeboards
Noticeboards are ideal for use in offices, meeting rooms or reception areas and come in several different styles.
Fabric – Fabric noticeboards have the ability to hold messages with either pins or hook and loop.
Foam – Uses a black embossed high density form surface which holds pins securely and gives a superior finish.
Cork – Traditional cork boards are ideal for classic office environment.
You may also purchase a combi boards. Please check our website for full range of combi boards,
All our noticeboards come complete with wall fixing kit.
Magnetic Boards - generally have a higher grade surface of whiteboard and ideal for heavy use. Recommended for us in training and meeting rooms they also have the added advantage of doubling up as a noticeboard, as magnets can be used to attach messages or charts. All boards come complete with a pen tray and wall fixing kit. For optimum performance all magnetic whiteboards should be cleaned with a specialist board cleaning products.
Click here for all our noticeboards.
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7. Different types of Envelopes explained
Character Envelopes are made from 110gsm premium quality rag content paper in three finishes – Liad, Wove and Smooth. Ideal for use with matching Character paper or for mailing any important documents.
Click here for Character Envelopes
Conqueror Envelopes are a range of premium quality envelopes designed for use with the Conqueror range of premium papers. Available in two product families – a ‘Smooth / Satin’ range that consists of the ‘Ultra Smooth’ and ‘Wove’ finishes and the ‘Texture’ range that contains the ‘Contour’ and ‘Laid’ finishes. Conqueror Envelopes are designed to add value to any important documents that are mailed.
Click here for Conqueror Envelopes
Tyvek envelopes are practically indestructible. Tear, burst, puncture and water resistant, they offer unsurpassed protection of your important or confidential documents and the safe transit of bulky items. Idea for sending financial and annual reports, contracts, certificates, catalogues and heavy or awkward shaped items. Being extremely lightweight and flexible, significant savings on postage or shipping costs can be achieved.
Click here for DuPont Tyvek Gusset Envelopes.
Click here for 5 Star’s Budget range of Envelopes
Cendit Polythene range of envelopes has been developed to meet the ever-changing needs and challenges of today’s market. Cendit envelopes are available in Cendit Light, Cendit Extra Strong, Cendidt Super Strong, Cendit Tamper Evident. Cendit polythene envelopes are strong, lightweight, flexibe, puncture-resistant and water-resistant.
Click here for Cendit Envelopes
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8. Know more about Archival Filing
The Unique R-Kive System from the Fellowes offers a complete and integrated solution to the filing and organisation of business documents. There is an R-Kive System product for every stage of the documents life cycle. The R-Kive System can be tailored to meet the record management needs of any organisation.
A good record management programme can help you improve your business results. 40-50% of the space now occupied by unnecessary records may be used for other purposes. Systematic disposal of records, which have outlived their usefulness, will prevent costly paper accumulation. Your company will be protected from Accidental or premature destruction of records. Reference retrieval will be faster…. Less executive time will be spent waiting for information. Purchases of excessive office filing equipment will be avoided. Potentially cripping breaches of corporate security will be safeguarded.
Click here for R-Kive Storage solution
5 Star premier range of archival filing is a smart and contemporary range of Archive Filing. Designed to meet the needs of a modern office, at home or at work, all 5 Star archive filing are constructed from premium, hard wearing materials. With easy assembly features and a co-ordinated elliptical design, the premier Archive range is ideal for storage that is both on display and in regular use.
Click here for 5 Star Archive Filing
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9. Choosing the Right Susupension files
Choosing the right size suspension files can sometimes be little confusing. To help you make the right choice please note the following approximate size details for A4 and Foolscap.
A4 = File Size (W x D) 315 x 245mm
Runner width = 345mm
Foolscap = File Size (W x D) 365 x 245mm
Runner width = 400mm
Twinlock’s Crystalfile materials are extra strength, extra quality and extra value. All Crystalfile Extra products are made from tough polypropylene for extra strength and durability. The surface material is non-rip and wipe-clean, designed for constant use. Tough polypropylene Crystalfile Extra suspension files typically last up to five times longer than manilla suspension files.
To Print one or multiple Crystalfile Insets, visit www.crystalfile.co.uk – the Crystalfile wizard will allow you to print your inserts on most printers.
For Twinlock’s Crystalfile Suspension Files click here.
Choosing the right size Lateral Files can sometimes be a little confusing. To help you make the right choice please note the following approximate size details.
Lateral 330 – (W x H) 330 x 280mm
Lateral 275 – (W x H) 275 x 280mm
Lateral 12 – (W x H) 275 x 305mm
Lateral files are available with V-base (15mm capacity), Square-base (30mm capacity) and Square-base (50mm capacity).
Click here to visit Lateral files pages.
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10. Choosing the Right Footrests
Ergonomics is the science dealing with the interaction between people and their working environment. It can make your life safer, more comfortable and more productive. Posture, excessive force, and frequency (repetition or duration) can contribute significantly to musculoskeletal disorders (MSDs), a group of injuries or disorders characterised by pain, swelling, or decreased range of motion. When you are careful to use neutral postures, proper workstation equipment correctly adjusted to your needs, and good work practices, you can reduce your exposure to MSD risks. Make sure you are sitting at the correct height, angle and armrest position. Using a footrest helps reduce muscle strain and fatigue by improving posture and circulation.
Click here for range of Footrests.
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11. Office Furniture Explained
Furnishing your office is perhaps the most important purchase that any business will ever have to make. A well-planned and well-furnished office helps to create efficiency and visual appeal to all those who come into contact with it. It says your company is a forward-thinking, successful and dynamic. It rewards your personnel with working areas they feel happy to be in, and is therefore a major source of staff retention and improved productivity.
Our Stocking Pledge
We have direct access to Europe’s largest wholesale stock of office furniture, handled and distributed by specialists in the field. It gives us, and our customers, choice and values in the very best office furniture.
An average operator chair will travel more than 7 miles in a year’s normal use and will be in use 7-8 hours a day, 5 days per week.
The Quality Balance – We have distinctive levels of quality and styling within our offering of seating products. To help your choose we have Great value entry-level products, Mid-level products if you are looking for that little bit extra, and Gold range offering great quality and style – for that stunning look.
Safety Standards – Our Office Furniture’s has a fire retardancy standard suitable for all your requirements. All of our seating products are covered with fire retardant fabric and foam tested to British Standard BS7176. Hence all our Office Furniture’s are ideal to be used in offices, colleges, schools and hospitals, as well as in the home.
Chair Types
Executive / Managers Chairs – Larger Office Chairs, with tilt action movement.
Operator Chairs – The most common chairs with the maximum number of adjustable features. Our Operator Chairs have adjustments to seat height and most also have back angle adjustment. The best all-round chair.
Ergonomic and 24/7 Chairs – Operator or manager seating with additional lumbar support and/or heavy-duty mechanisms to allow for use over 24 hours.
Multipurpose Chairs – Deskside, visitor, meeting room, conference room and training room use.
Reception Chairs – Chairs especially designed for the reception area.
Industrial and Specialist Chairs – Chairs for the most demanding environments such as warehouses and factories. Also feature specialist chairs such as high rise, anti-static operator and checkout seating.
Chair Adjustments
All of our office chairs, those on a central spindle and five star base, have a high quality mechanisms that provide users with a variety of methods of changing the chair to suite the needs of the individual.
Generally speaking the higher price of the chair, the better the mechanisms. The more you can personalise a chair the more likley it will be that you achieve a "a perfect fit."
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Tilt Action
Used on executive office chairs, this movement allows a free-floating rocking movement. It can often be locked in position. |
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Asynchro Tilt
This movement allows you to move the seat and back to any position you choose. It is sometimes called and ISB (Independent Seat and Back). |
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Synchro Tilt
This function allows the office chairs, seat and back move in sympathy with each other in a 3:1 ratio. |
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Permanent Contact
Abbreviated to PCB this means the back "rake" or angle of the backrest can be locked in a variety of positions or left free floating in permanent contact with the user. |
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Seat Slide
Provides the seat with the ability to lock off further to or from the backrest. Ideal for those with longer or shorter legs. |
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Multi Lock Mechanism
The multi lock mechanism is similar to the lock-tilt mechanism but allows users to lock the chair in any of five positions. |
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Knee Tilt
A twin lever mechanism, one lever allows users to adjust the seat height up and down and the other lever can be used to either lock the office chair in any positions. The pivot point is found towards the front of the seat so that users feet remain on the floor when tilting backwards. |
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Back Rake
A single lever lets users adjust height up and down or unlock the tilt of the chair. These mechanisms can either be locked in an upright position or left to free float with the user. |
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12. Wireless Products
Wireless range of products from Pen & Paper lets you create wireless networks in homes and office where cabling is not practical or cost effective. Now you can roam around your home or office with your Laptop computer while staying connected to the Internet, your e-mail and your network, all without wires!
Securely share files, printers, hard drives and more. All Belkin products provide WPA and WEP security and are compliant with 802.11g standards; they are also backward compatible with 802.11b wireless Ethernet-complaint products.
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13. CDs, DVDs and Diskettes
Diskettes - Also know as Floppy disk. Diskettes has storage capacity of upto 1.44MB. These are ideal for transfering small amounts of data i.e. Word files or Excel files.
CD - Also know as Compact Disc. CD has a usual storage capacity of 700MB. CD-Rs can be used for storing data permanently, as they only record once. CD-RWs allow you to record upto 1000 times, but are only compatible with certain CD-RW drives. A 4x-10x CD-RW is compatible with CD-RW 10x drives and higher because it is the recording speed that is measured.
DVD - Also know as Digital Versatile Disc. Usual storage capcaity is of upto 4.7GB. DVD recording ability, like CD, is R for record once and RW for multiple recording. The difference between + and - is in the way the DVD records the datat and DVD drives/players may be compatible with either +/- or both. Dual layered DVDs have two layers of recording surface on a single side which nearly doubles capacity, but are only compatible with a dual layered drive.
Blu-ray + HD DVD - Blu-ray discs get their name from blue laser tehnology and HD DVD stands for 'High Density Digital Versatile Disc'. Both use the same blue laser which has a shorter wavelength compared to DVD which uses red laser technology. This vastly increases the amount of data on the disc. Capable of recording, rewriting and playback of high definition video, discs are capable of recording more than 2 hours of high definition programming.
USB Drives - Also know as Universal Serial Bus, has a storage capacity of up to 16GB. This is an easy way to save data, simply plug and play using the USB connection, which also means a quick recording time. Ideal for storing large files, eg. photos, music, presentations and other digital files.
External Hard Drives - Storage capacity above 120GB. Ideal for those who require extra storage space for thier PCs or laptops. Connected by the USB port by powered by the mains. Also used in offices as a back up drive.
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14. Securing the Computer
Market research from 2006 reveals:
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26% of businesses have seen an increase in laptop theft over the last year.
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94% of organisation have had laptops stolen
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The average cost of a laptop theft is £8,000
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The average small to medium size business loses 4 lapyops pr annum, at an estimated cost of £22,000
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The chance of a stolen laptop being recovered is 5%
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96% agree that the most valuable part of a stolen laptop is the data.
Why Kensington Security?
The Kensington Security Slot has been the inustry standard since 1990, providing physical security for computer and electronic equipment (including Notebooks, Desktops, Flat Panel Monitors, Projectors, Servers, Printers etc.) Major computer companies like Dell, Compaq, IBM, HP and Toshiba have adopted the Kensington Security Slot as a standard security solution.
All products are very easy to install. The lock fits into the Kensington slot which is indicated by the Kensington K-Locks symbol or a padlock symbol. The Kensignton slot can be found on 95% of laptops and also on LCD projectors, TFT monitors, CPUs and scanners.
Click here for Kensington Security products
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15. Choosing the Ideal Projector
Choosing right Projector is all about Resolution, Brightness, Weight and Size
Although choosing a projector can be complex, deciding what kind of machine you need should be relatively simple process involving four major considerations: room size, resolution, technology and brightness (lumens). Other factors such as contrast ration, colour reproduction, inputs for composite and S-video, and extra features, will also play a role in your decision.
Resolution: is the measurement of your PC's display in picels. Most modern laptops are XGA and it is better to match PC and projector if possible.
Technology: LCD is the established technology. It produces rich saturated colours that are well-suited to business presentations and the displaying of computer data such as spreadsheets and Word documents. DLP is an alternative technology. It produces soft, natural colours. DLP images are smoother and less pixelated, therefore well suited to displaying video images.
Brightness: All projectors are measured in ANSI lumens. For general use in meeting rooms with screens up to 1.8m wide, a brightness rating between 1500 and 2000 lumens is suggested. For larger audiences or screens you should consider a projector with an output of 2000 lumens or more. Projectors within 100-150 lumens of each other will produce very similar results.
Contrast Ratio: is the ratio of light output between the very brightest and very darkest part of the image on the screen. The higher the contrast, the more compelling the video image. Room light impacts on contrast ratio, only in very dark rooms will high contrast ratio be apparent. typically, for business applications, contrast ratio is not as important as lumens and resolution. Look for a projector with a very high contrast ratio if you'll be using it in dark rooms to project video.
Click here for list of Projectors on Sale.
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